http://www.hjshumanresources.co.uk/ (Website) is brought to you by HJS Human Resources Limited, a company incorporated and registered in England and Wales under company number 7177830 whose registered office address is at 12-14 Carlton Place, Southampton, Hants, SO15 2EA.
HJS Human Resources Limited is affiliated with the following entities whom share the same registered office, the Website and may receive your information subject to the services your enquiry relates to:
HJS Accountants Limited, a company incorporated and registered in England and Wales under company number 04198695;
HJS Financial Planning Limited, a company incorporated and registered in England and Wales under company number 06976226;
HJS Human Resources Limited, a company incorporated and registered in England and Wales under company number 07177830;
HJS Technology Limited, a company incorporated and registered in England and Wales under company number 06164483;
HJS Recovery (UK) Limited, a company incorporated and registered in England and Wales under company number 08925516;
HJS Payroll & AE LLP, a company incorporated and registered in England and Wales under company number OC402202.
For the purposes of the General Data Protection Regulation and all other relevant legislation, HJS Human Resources Limited and the affiliates listed above (‘we’ or ‘us’) are each a ‘data controller’ (ie the company who is responsible for, and controls the processing of, your personal data).
Personal data we may collect about you
Information that you provide
Personal information about you (such as your name, email address and phone number) will be obtained, whenever you complete forms on the Website.
We will also obtain personal information you provide when you send us feedback, post material, contact us for any reason and by any medium, sign up to a service, Websiteshare information via the Website’s social media functions, enter a competition, complete a survey or report a problem with the Website.
It is unlikely that we shall need to request sensitive personal data from you but should we request such data, we will give you additional information as to why we are requesting the sensitive personal data and how we will use it and obtain your consent if required.
We may retain a record of any contact you make with us.
Personal Information about other individuals
If you give us information on behalf of someone else, you confirm that the other person has appointed you to act on his/her behalf and has agreed that you can:
give consent on his/her behalf to the processing of his/her data;
receive on his/her behalf and data protection notices;
give consent to any transfer of his/her data;
Information from third parties
Occasionally we may receive information about you from other sources (such as credit reference agencies), which we will add to the information we already hold about you in order to help us supply our services to you.
Information that we will collect automatically
Device information: We may also collect information about your device each time you use the Website. For example, we may collect information on the type of mobile device that you are using and its unique device identifier (for example, the IMEI number, the device’s mobile phone number, or the MAC address of the device’s wireless network interface), the type of mobile browser that you are using, the mobile operating system that you are using, mobile network information and the time zone setting.
Information on your device: We may also collect information which is stored on your device each time you use the Website. For example, we may collect contact information, login information, friends lists, photos, videos and other digital content with your prior consent.
Location data: We may also collect information to determine your location using GPS technology or such other location tracking software we may use from time to time. Some of the features of the Website will require access to such location data to work. If you would like to use any such feature, you will be asked to consent to provide such location information. You can withdraw your consent to providing this information at any time by sending an email to firstname.lastname@example.org .
How we use your personal data
We use your personal data for the following purposes:
to help us identify you and any accounts you hold with us;
research, statistical analysis and behavioural analysis;
marketing—see 'Marketing and opting out', below;
fraud prevention and detection;
billing and service fulfilment;
credit scoring and credit checking—see 'Credit checking', below;
to notify you of any changes to the Website or to our services that may affect you;
improving our services.
What is our lawful basis or ground for using your personal data?
Under laws that are designed to protect your personal data, we need to have what is called a lawful basis or ground each time we use, share or otherwise process your personal data.
In most cases, our processing of your personal data is necessary for the performance of our services to you.
We may also need to process your personal data to comply with any legal obligations which may be applicable. Likewise, we may process your personal data where this is in the public interest or it is to protect your vital interests, but this will only be in rare circumstances.
Certain uses of your personal data, or other processing activities, may not be strictly necessary to perform our services to you, however, they may be necessary for the purposes of our legitimate interests or the legitimate interests of a third party. They may also be in your interests.
When we say "legitimate interests", we mean our (or a third party's) interests in enabling us to provide our services to you as efficiently and securely as possible. For example, we may choose to use a third party to store your personal data; we may do this in part because our use of that service means that your personal data is more secure.
Marketing and opting out
If you have provided your consent to receive news, special offers or promotions from us, we may contact you by mail, telephone, sms, text/picture/video message and email about services, promotions, special offers and charitable causes that may be of interest to you.
We may share your personal data with organisations who are our business partners and they may contact you (unless you have asked us or them not to do so) by mail, telephone, sms, text/picture/video message, email, about products, services, promotions, special offers, charitable causes that may be of interest to you. If you prefer not to receive any further direct marketing communications from us or our business partners, you can opt out at any time. See further 'Your rights', below.
Disclosure of your personal data
We may disclose your personal data to:
other companies within our group/affiliated companies;
a third party who acquires HJS Human Resources Limited or any affiliated business or acquires substantially all of its assets, in which case the personal data shall be one of the acquired assets;
our agents and service providers;
law enforcement and regulatory agencies in connection with any investigation to help prevent unlawful activity or as otherwise required by applicable law;
our business partners in accordance with the 'Marketing and opting out' section above.
Keeping your data secure
We will use technical and organisational measures to safeguard your personal data, for example:
access to your account is controlled by a password and username that are unique to you;
we store your personal data on secure servers;
payment details are encrypted using SSL technology.
Whilst we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet.
Transfers of data out of the EEA
We will make reasonable efforts to ensure that your data is not transferred outside the European Economic Area (EEA). Where we use data servers that may transfer data out of the EEA we will take steps to ensure adequate protections are in place to ensure the security of your information in the unlikely event of a security breach.
All information you provide to us is stored with secure data processors for the purposes of storing your data, accounting purposes and social media purposes for example. A copy of your information is also stored securely on our internal server and computers where access is restricted.
Please note that we review all processors we utilise and ensure that there are adequate safeguards in place to protect your personal data, such as adherence to binding corporate rules or compliance with the EU-US Privacy Shield Framework, which is a mechanism that ensures compliance with EU data protection requirements when transferring personal data from the European Union to the United States. You can learn more about Privacy Shield here: https://www.privacyshield.gov/welcome
We may monitor and record communications with you (such as emails) for the purpose of quality assurance, training, fraud prevention and compliance.
You can change your mind, remove or amend your consent at any time.
You have the right of access to your personal records or other information that we hold about you. There is no administrative charge for this service.
You have the right to rectify any errors in the data we hold about you.
You have the right to have the data we hold about you erased.
If you wish us to continue to store your information but wish us to keep your data separate and not process it in any way, please let us know.
You have the right to object to us processing your personal data, for direct marketing purposes for example. You may also specify that you object to direct marketing by particular channels such as by email of telephone.
You have the right to data portability. If you wish to obtain your data for your own purposes across different services, we will provide this information to you in a CSV file. There is no administrative charge for this service.
To revise your consent, access, amend or remove your records or assert any of your rights set out above, you should send your request in writing to us at email@example.com
These rights may not apply in all situations or in relation to all types of processing. You will need to provide proof of identity and address (eg a copy of your driving licence or passport, and a recent utility or credit card bill); and specify the personal data you want access to, amended or removed.
How long we will store your data
We will store your data for as long as necessary for the purpose of processing. The data may be deleted in the following circumstances:
You have withdrawn your consent to data processing;
The original purpose for processing the data is no longer relevant or cannot be performed any more; or
The data is no longer up to date or accurate.
HJS Human Resources Limited and its affiliated companies only offer services to individuals over the age of 18. In using our services, you confirm that you have read and consented to this Policy and verify that you are over the age of 18.
recognise you whenever you visit the Website (this speeds up your access to the Website as you do not have to log on each time);
obtain information about your preferences, online movements and use of the internet;
carry out research and statistical analysis to help improve our content and services and to help us better understand our visitor and customer requirements and interests;
target our marketing and advertising campaigns and those of our partners more effectively by providing interest-based advertisements that are personalised to your interests; and
make your online experience more efficient and enjoyable.
Consent (browser settings)
Consent (notification on home page)
Third party cookies
We work with third-party suppliers who may also set cookies on our Website, for example Google, Facebook and Twitter. These third-party suppliers are responsible for the cookies they set on our site. If you want further information please go to the Website for the relevant third party. You will find additional information in the table below.
Description of cookies
The table below is designed to provide more information about the cookies we use and why:
Name of cookie
Purpose of the cookie
Name of cookie: _utma
Owner: Google Inc.
Duration: 2 years from update.
Name of cookie: _utmb
Owner: Google Inc.
Duration: 30 minutes from update.
Name of cookie: _utmc
Owner: Google Inc.
Duration: End of browser session.
Name of cookie: _utmz
Owner: Google Inc.
Duration: 6 months from update.
How to turn off cookies
If you do not want to accept cookies, you can change your browser settings so that cookies are not accepted. If you do this, please be aware that you may lose some of the functionality of the Website. For further information about cookies and how to disable them please go to: www.aboutcookies.org or www.allaboutcookies.org.
Our contact details
We may change this Policy from time to time. You should check this policy frequently to ensure you are aware of the most recent version that will apply each time you use the Website.
Data Protection Supervisory Authority
The Data Protection Supervisory Authority in the UK is the Information Commissioners Office. Should you have any complaints about the way we handle your data, you may direct them to the ICO. More information on the ICO can be found on their Website here: https://ico.org.uk